Hawaii Trip Adopt-a-Member Instructions

OVERVIEW

The GVME “Adopt-a-Member” Trip Sponsorship program provides students the opportunity to receive contributions towards their trip expenses directly, without the added purchases included with typical fundraisers. We highly encourage all students and parents to take advantage of this great opportunity.

GETTING STARTED

See the “Adopt-a-Member” Trip Sponsorship form or visit the BPA website at https://gvbpa.net/adopt-a-member-hawaii-trip-2020/. Make multiple copies, attach as a pdf to an e-mail, or include a quick scan of the QR code as you reach out to potential donors.

PERSONALIZATION IS THE KEY

People are much more willing to help you if they know who you are. Think about more than just relatives and family members. Often times, parents will bring a stack of forms to work with a hand written note from a student.  A sample note could include something like:

Hi! My name is [INSERT NAME].  I play the (INSERT INSTRUMENT) in the Grain Valley Marching Eagles. In December 2020, we are going to be representing the state of Missouri, marching in the Pearl Harbor Day Memorial Parade and Commemoration ceremony at the re-dedication of the USS Missouri in Hawaii! As you can imagine, traveling to Hawaii can be pretty expensive.  Please consider making a donation on my behalf to offset the costs associated with this once-in-a-lifetime experience. Donations of any amount are greatly appreciated! Thank you in advance for your consideration.

Sincerely, {INSERT NAME}

  • Attach a picture of yourself in uniform or at a band event to the note…people appreciate seeing the hard work and dedication it takes to be a Marching Eagle, and every bit of personalization helps!

A PRE-ADDRESSED ENVELOPE AND STAMP HELPS

One of the main things our top earners have in common is that they provide the people they are asking donation of with a pre-addressed envelope and stamp. It may sound simple, but by taking away the hassle of finding an envelope, writing the address, and finding a stamp GREATLY increases the likelihood that people donate.

DIRECT PEOPLE TO THE BPA WEBSITE TO DONATE ONLINE

The BPA has made it simple to donate online, and many people are simply more comfortable with an online, immediate option.  Copy and paste the web address or QR code on the donation form, and include them in a personal e-mail from you.

TOP EARNERS ASK LOTS OF PEOPLE

Give LOTS of handwritten notes, pictures, and pre-stamped envelopes to people. The worst thing that can happen is they don’t donate. However, the more people you ask the likelihood that more people will send donations. Don’t know many people? Try extended family, fellow congregation members, parent co-workers, or next door neighbors. Be creative, kind, and show enthusiasm and it will be hard for the person to say “No!”

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